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AGM Minutes 14/11/03

Tay Valley Cross Country Ski Club

Annual General Meeting

Monday, November 3, 2014, 7:00 p.m.

Dufferin Square Board Room, Suite 202, 105 Dufferin Street, Perth, ON



President’s Report – Drew Lampman opened the meeting and welcomed members and guests.


Minutes of the previous AGM – Brad Mills summarized the Minutes from the 2013 AGM


Business arising from those minutes – There was no business arising


Treasurer’s Report – Denise Guerin reported that our starting balance for this season of $6200 is more than we started with in 2013, due to increased membership and the park taking over fuel and insurance costs on the snowmobiles. Expenses included chain saw operator courses for four of the groomers, and coaching courses for our coaches.


Membership Report – Ray Schmidt reported that we had 81 memberships last year. We will be instituting online registration this year.  There is a small fee of approximately $3/registrant. There will be no increase in membership rates this season.


Very brief Committee Reports

Trails – Don Frizell reported that the Oct. 18 park cleanup went well thanks to the help of 9 volunteers.  On Nov. 1, Don and Phil Brackenbury completed grass trimming.  The trails are now ready for snow. A final decision needs to be made about trail changes so that the new trail map can be prepared.

Grooming – Dave Reesor was absent, but is prepared to coordinate the grooming team for this season.

Youth and Adult Programs – Drew Lampman and 6 coaches worked with 11 Bunny Rabbits and 6 Jack Rabbits.  Rick Sauder and Nancy Gaudreau ran 2 classic and 1 skate-ski clinic for adults on 3 Sundays.

Loppet –  Nancy Gaudreau reported that the Loppet will be on Sunday Feb. 8.  The race is on the NCD calendar.  There will be online registration.  Simon Lunn has agreed to take photos.


Address by Curtis Thompson, Superintendent of Murphy’s Point and Rideay River Provincial Parks – Curtis introduced his colleagues Tobi Kiesewalter, Park Biologist, and Josie Grenier, Assistant Park Superintendent.  He outlined the nature of the partnership between the club and the park and reported on the activities that park staff engages in over the winter months. Our legal agreement last signed Dec. 18, 2009 with the park is up for renewal on December 17, 2014 (Secretary Note: Item 11 in the Agreement states that “…MNR may, by mutual agreement in writing, extend the term of this Agreement until Dec. 17, 2019,…” ).


Election of Officers – was conducted by Past President Don Boyle, who pointed out the important work that the executive does on the club’s behalf. Pursuant to changes made in the Bylaws at last year’s AGM, the positions of Secretary, Treasurer and Membership Convener are up for election for a two-year term (even years).  After entertaining nominations, Don acclaimed Brad Mills as Secretary, Denise Guerin as Treasurer and Ray Schmidt as Membership Coodinator. President and Vice-President positions will come up for election at next year’s AGM (odd years).


Other BusinessGinzu Groomer –  Dave Reesor, Drew Lampman and Rick Sauder went to see a demonstration of a Ginzu groomer at the Kanata ski club.  They observed that the groomer is able to convert a packed or icy surface in to a skiable surface in one pass.  The groomers were used at the Vancouver Olympics. They are recommending that the club purchase one to increase the quality of our trails, provide more skiable days, and hopefully as a result, increase our membership.  A new machine, manufactured in Montana, would be about $7500.  Rick has seen a used one online in Michigan for $2600.  Denise Guerin felt that we could comfortably allocate up to $4000 towards the cost.  Rick reported that a businessperson in Smiths Falls has offered to contribute an additional $1000.  Additional monies could be raised through a fundraising activity.  Curtis Thompson pointed out several concerns: the potential problems in purchasing used equipment with regard to reliability and legal liability; as with the snowmachines, it would become MNR property in order to be covered by their insurance.  He advised that the Park would need to be involved in the process. There were questions as well about the capability of the snow machines to pull the groomer. The consensus of the meeting was that we should proceed with looking in to purchasing one. MOVED: by Ray Schmidt that up to $4000 be allocated towards the purchase of a Ginzu Groomer, with the proviso that the Park oversee the process.  SECOND: Phil Brackenbury CARRIED.  A committee headed by Rick Sauder and under the oversight of Park staff will research this in more detail, and report to the club board with recommendations at the Nov. 24 Pre-season Board meeting (McMartin House, 7:00 p.m.). Dirk Van Wijk at Nakkertok was mentioned as a good ski groomer resource person.


Club Hats: Nancy Gaudreau is looking in to ordering Club toques.  She will make further inquiries and report at the Nov. 24 meeting.


Website: Ray would like all updated information in to him no later than Nov. 9.


Facebook:  Denise has created a Facebook page for the club.  She encourages people to post ski photos.  Tobi has offered to post trail/ski condition updates.


Next Meeting:  Pre-Season Board meeting, Monday Nov. 24, 7:00 p.m. McMartin House




Post Meeting presentation on ski waxing by Peter Rozmovits, president of Canadian Winter Sports

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